Reusable templates
Build a rule set once and apply it to any number of procurements instantly.
Phase Based Compliance Checklists Built for FAR/DFARS
Set your FAR/DFARS rules once. ProcureAudit automatically enforces them at every phase: so your team stays audit ready without manual follow up.
∞
reusable templates
AI
rule generation
100%
audit traceability
Subcontract Award Template6 rules · 3 phases
Price Determination form 5.4.1-2
Phase 1Doc upload
Subcontract Award Checklist
Phase 2AI generated
Award > $150,000 threshold trigger
ConditionalAny phase
Finance Manager review after Phase 1
Reviewer assignedPhase 1
Live templateApplied to 8 procurements
Highlights
Everything a compliance rule should do
Eight capabilities that turn policy documents into automated, auditable, and reusable procurement governance.
Conditional workflows
Trigger rules based on award value, procurement phase, or document requirements.
AI rule generation
Extract checklist items and compliance requirements directly from policy PDFs.
Auto assigned reviewers
Name who performs compliance review after each phase. Assignments route automatically.
Governance enforcement
Prevent missing compliance steps and standardize review requirements across the organization.
Compliance phase management
Organize rules into phases (1, 2, 3…) that mirror your procurement lifecycle.
Document & form rules
Define document upload requirements and form submissions per phase or rule.
Audit ready tracking
Every rule creation, edit, and application is logged with timestamp and user attribution.
How it works
From rule to result in 4 steps
Define your compliance requirements once. ProcureAudit handles detection, routing, and documentation automatically.
1
Define Rule
Set conditions: award amount, phase, procurement type, or missing document.
FAR / DFARS2
Auto Detect
System monitors every procurement and triggers when conditions are met.
Real time3
Route & Assign
Tasks appear in the right reviewer's queue instantly, no email needed.
Auto Routing4
Audit Ready
Full audit trail exported in the format DCAA reviewers recognize.
DCAA ReadyCompliance Rule Builder
If condition is met → Then trigger action
Award > $250K→Assign FAR 52.204
Phase: Award→Trigger Checklist
Doc Missing→Flag Blocker
DFARS Clause→Route Reviewer
Subcontract→Auto Notify CO
5 rules active · 12 procurements monitored · 0 manual reviews pending
Rule Automation
Rules that enforce themselves
Define your compliance requirements once. When conditions are met, the system routes tasks, assigns reviewers, and flags blockers, with zero manual intervention.
Phase based activation
Rules become active the moment their procurement phase opens.
Auto routing to reviewers
Tasks appear in the right person's queue instantly.
Missing item flags
Incomplete rules surface on the Smart Board automatically.
Compliance Checklist, Contract #2024-0047
Phase 1, Solicitation
Pre-Award Requirements
4 of 4 items complete
FAR 15.304Source SelectionComplete
Phase 2, Award & In Progress
Award Documentation
2 of 5 items complete · 3 pending review
FAR 52.204DFARS 252.204In Progress
Phase 3, Closeout, Locked
Closeout & Final Audit
Unlocks when Phase 2 is complete.
FAR 8.914DCAA Review
Phase Based Checklists
Every phase. Every requirement.
Checklists automatically populate based on procurement type, award amount, and phase, so nothing falls through the cracks between solicitation and closeout.
Solicitation → Award → Closeout
Separate checklist tracks for each procurement phase.
FAR/DFARS clause mapping
Each checklist item links to its governing regulation.
Status at a glance
Green, amber, and red status shows compliance health instantly.
AI Powered Rule Generation
From policy PDF to live checklist
Upload. Extract. Review. Publish, in minutes.
1
Policy PDF
Upload document
2
AI Extracts
Rules & thresholds
3
Human Review
Edit & approve
4
Live Checklist
Ready to use
Federal Acquisition Reg. 52.219-9
1
Upload PDF
2
AI identifies items
3
12 rules generated
4
Review & tag
5
Publish to library
Setup in minutes
Generated Checklist Preview
LIVESmall business subcontracting plan
Threshold verification ($750K+)
Approval workflow configured
12
Rules
3
Phases
5m
Setup
Auto extract from PDFs
Smart threshold detection
Human review built in
Standardized output
Key Regulations
Official regulatory references
Authoritative government sources for the FAR and DFARS clauses your compliance rules enforce.
FAR Part 52 Contract Clauses
Full text of all standard FAR contract clauses and solicitation provisions referenced in compliance rules.
www.acquisition.gov
DFARS Part 252 Contract Clauses
DoD specific DFARS clauses including 252.204-7012 cybersecurity and defense specific flow down requirements.
www.acquisition.gov
eCFR Federal Acquisition Regulation
Live, always current consolidated FAR text in Title 48 of the Code of Federal Regulations.
www.ecfr.gov
DCAA Contract Audit Manual
DCAA guidance on audit procedures, accounting system adequacy, and documentation requirements.
www.dcaa.mil
Why teams use compliance rules
Outcomes that matter
What compliance teams report after replacing manual checklist creation with ProcureAudit Compliance Rules.
Standardize compliance processes
One template library means every procurement uses the same verified standards.
Reduce manual overhead
Automated rule routing and reviewer assignment removes daily compliance admin work.
Accelerate approvals
Rules route to the right reviewer automatically: no coordination emails needed.
Improve policy enforcement
Mandatory rules prevent phases from closing until all requirements are met: no exceptions.
AI powered setup
Extract rules from policy documents in minutes instead of building them manually from scratch.
Maintain audit ready workflows
Complete traceability for every rule, condition change, and reviewer assignment.
FAQ
Common questions
Yes. Rule sets are saved as named templates in the Compliance Builder. Once published, a template can be applied to any number of procurements with a single selection. Each application creates an independent live checklist so changes to the source template do not affect already-running procurements.
Yes. Rules can be configured with conditions: award value thresholds, procurement phases, or document states: that activate them automatically when met. When a condition triggers, the system creates the checklist requirement and notifies the assigned reviewer without any manual step.
Yes. Each compliance rule or phase can have named approvers or reviewers assigned as part of the template. When the rule or phase becomes active, those assignees automatically receive tasks in their queue. Approval workflows can include Finance Managers, Compliance Owners, Reviewers, or any role you define.
Yes. The AI Extractor can process policy PDFs and identify compliance checklist items, document requirements, and value thresholds. The extracted items are presented as a draft rule set for your compliance team to review, edit, and tag before publishing. You stay in control: AI does the first pass.
Yes. Every compliance rule action: creation, condition update, reviewer change, phase modification, template publication, and procurement application: is logged in the audit timeline with a timestamp and the name of the user who made the change. These entries are immutable and cannot be deleted.
A compliance rule can require document uploads (e.g., a signed PDF), form submissions, reviewer approvals, or a combination of all three. Rules can be mandatory (blocking phase completion) or informational. They can also be conditional, activating only when specific procurement attributes are present.
Related Features
Everything compliance rules connect to
Compliance rules work alongside the rest of the platform. Explore the features your rules feed into.
KanbanGroupingBoards
Smart Board
Visualize compliance status across all procurements in one Kanban command center.
ExploreEvidenceVersionsDrive
Document Drive
Store, version, and retrieve all compliance evidence exactly where auditors expect it.
ExploreReviewApprovalWorkflow
Document Approval
Route compliance documents through structured reviewer workflows with a full audit trail.
ExploreWorkspaceMODsTasks
Procurement
Full procurement workspace that ties compliance checklists, modifications, and tasks together.
ExploreIndustry solutions using compliance rules
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